A pen, one week and three columns. The fastest way to see what should leave your desk.
You do not need software for this. You need one week and something to write on.
1. Write down every task as you do it
For one week, add a line each time you start something: an email you answered, a quote you wrote, a number you looked up. One line per task. Do not group them and do not tidy them.
2. Move each line into a column
At the end of the week, draw three columns and move every line into one.
- Keep. It needs your judgment, your relationship with someone, or your name on it.
- Hand off. It follows the same steps each time, and checking the result would take you less time than doing it.
- Drop. Nobody would notice if it stopped.
3. Circle one hand-off
Look down the Hand off column and circle the line that showed up most often. That is your first build. Leave the rest for later.
Sort by task, not by tool. The tool question comes after the map.
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